Track licenses and certifications
Organize CNA licenses, CPR certifications, TB tests, background checks, driver licenses, annual training, and custom records.
Features
Credential tracking built for healthcare operations.
CertsFlow keeps employee credentials, documents, deadlines, and compliance status in one clean workspace.
Live compliance view
Credential overview
91% complete
Total employees
84
Compliant
71
Expiring soon
9
Expired
4
Upcoming expirations
Closest deadlines by employee
Maria Lopez
CNA
CPR Certification
Jul 18
Daniel Reed
Caregiver
TB Test
Aug 04
Alyssa Grant
Nurse aide
Background Check
Current
Core workflow
All the compliance basics, without payroll or scheduling bloat.
Monitor expiration dates
Automatically classify credentials as current, expiring soon, urgent, or expired based on expiration date.
Upload credential documents
Attach PDFs and images to each credential so documentation lives beside the record it supports.
View employee compliance status
See which employees are compliant, which need review, and which have expired credentials.
Get upcoming expiration alerts
Use reminder-ready workflows for 60, 30, and 7 day credential deadlines.
Run credential reports
Review expired credentials and deadlines coming up in the next 30 or 60 days.
Focused by design
CertsFlow is not trying to replace payroll, scheduling, EMR, billing, or full HR systems. It focuses on the spreadsheet work that creates compliance risk: credentials, documents, deadlines, and reminders.
Best for teams with 10 to 100 employees
Small healthcare organizations get a clear system without needing an enterprise implementation.